AI addendum

This addendum is a module intended to be included as a section in Pro Season's general terms and conditions and/or privacy policy, or attached as a standalone appendix when a client explicitly raises the topic of AI. It is not a standalone contract.

1. Purpose and scope

Pro Season uses artificial intelligence (AI) as a supporting tool within the platform, for example to draft report text, summarise training data, or flag patterns in development data. This addendum sets out what AI does and does not do at Pro Season, and the safeguards that apply.

This addendum applies to every AI function within the Pro Season platform, now and in the future, and to Pro Season's own use of AI in marketing materials. It does not apply to AI tools that a client uses on its own, outside the platform.

Current state of the product as at the date of this addendum. The AI functionality sits behind a per-account setting and is not on by default. Where it is on, it does one thing: at the request of a coach or assessor, it suggests or rewrites text within an assessment or report. There is no AI function that autonomously scores, ranks, selects, excludes or determines a training outcome. Where this addendum refers to future AI functions, that is a framework set in advance and not a description of existing functionality.

2. A human decides, AI supports

For every assessment of a player (an assessment, a score, a development report), a human makes the final decision: the trainer, coach, or assessor who actually knows the player. AI may support this process, for example by proposing draft text, structuring data, or flagging trends, but AI never independently sets a final score or assessment of a player without a human reviewing and confirming it.

Preliminary classification under the EU AI Act. Pro Season assesses its current AI functions as supporting functions that do not autonomously decide on a person's access, selection or evaluation. On that basis, its own assessment is that these functions are not a high-risk system under Regulation (EU) 2024/1689. Two qualifications belong with that explicitly:

1. Human oversight is not in itself an exemption. Article 14 of the Regulation in fact prescribes human oversight for high-risk systems. The fact that a human takes the final decision therefore does not automatically place a system outside the high-risk category.
2. Annex III to the Regulation covers, among other things, education and vocational training, including systems used to evaluate learning outcomes or to determine access to training. For a platform that records the development of youth players within a training programme, it must be assessed per function whether that description applies and whether the exception in Article 6(3) is met.

1. Regulation (EU) 2026/1744 (in force 27 July 2026) moved the obligations for Annex III high-risk systems to 2 December 2027. A deferral is not an exemption: if a function later falls under Annex III, those obligations still apply. The transparency obligations of Article 50 were not deferred and have applied since 2 August 2026.

Until that assessment is confirmed by counsel, Pro Season presents the classification as its own assessment and not as established fact. If Pro Season adds a function that decides about a player autonomously, without human involvement (for example automatic selection or exclusion), or a function that evaluates a training outcome, the classification will be reassessed before the function goes live and this addendum will be updated.

3. Transparency about AI use

Where Article 50 of the EU AI Act applies, Pro Season makes clear when a user is interacting with an AI system or is shown AI-generated content, unless this is already evident from the context. Specifically:

1. The user who invokes an AI function sees at that moment that they are working with an AI system. The function only starts on their own action and the output appears as an editable suggestion that they must confirm.
2. Where AI-generated text, images or audio is shown to someone who did not invoke the function themselves, that content is recognisably labelled as AI-assisted. Where a coach adopts a suggestion and makes it their own text, that text is client content; the client then decides whether to mention that to the player or parent.
3. An AI-generated image that resembles an existing person, object, place, or event, and that could be mistaken for authentic content (a deepfake within the meaning of the Act), is always labelled as artificially generated or manipulated.
4. Provenance data placed in a file by an AI provider is not actively removed to circumvent a label.

3a. No automated decision-making about individuals

Pro Season has no AI function that produces a decision based solely on automated processing which has legal effects concerning a player or similarly significantly affects them, within the meaning of Article 22 GDPR. An assessment, selection or placement is always made by a human. Where a client nonetheless wishes to use an AI output as the basis for a decision affecting a player, that is the client's choice and the client itself assesses whether a legal basis and safeguards exist for it.

3b. Roles and client obligations

Pro Season offers the AI functionality as part of the platform and uses an external language model for that purpose (section 6). The client that enables the functionality and allows it to be used is the party putting the system into use within its organisation. In that role, the client ensures that the people using the function know enough about what it does and does not do, that they review the output themselves before it is shared with a player or parent, and that they do not use the function for purposes this addendum excludes. Pro Season makes explanatory material available in the platform and in its documentation.

4. No training on client content without explicit consent

Pro Season does not use client content (player data, assessments, team data, uploaded files) to train or improve AI models, unless the client has given separate and explicit consent for that purpose. That consent is never implicitly included in accepting the general terms and conditions or in ordinary use of the platform. Absent that separate consent, client content is used only to deliver the service to that client, not for model training and not for any other client.

Where Pro Season works with an external AI provider, it does so only under an agreement that expressly excludes training on the data supplied. A provider unwilling to commit to that is not used to process client or player data.

5. AI-generated images of minors: strict prohibition

Pro Season does not use photorealistic, AI-generated or AI-edited images of minor players, regardless of whether the depicted child actually exists. This applies to Pro Season's own marketing materials, and to any feature within the platform that would allow a client to generate or edit imagery of a minor player using AI.

This prohibition applies regardless of whether consent exists for ordinary use of a photo of that player. Consent for a photograph does not cover an AI-generated variant, and Pro Season does not currently request or accept a separate, specific consent for AI use of imagery of a minor, even if a client were to ask for it. The full reasoning behind this position is recorded internally in Pro Season's imagery policy and available on request.

What remains possible: AI-generated imagery without minors (adults, equipment, atmosphere shots), clearly non-photorealistic illustrations, and product screenshots or mockups using fictional names, initials, or avatars instead of photorealistic faces.

6. AI providers as processors

Where Pro Season engages an external AI service for processing that affects personal data of clients or players, the same regime applies as for any other sub-processor:

1. A data processing agreement is in place with that provider, including an exclusion of model training on the data supplied (see section 4).
2. Processing takes place within the EU, or a valid transfer mechanism is in place for processing outside the EU.
3. The provider is listed in the sub-processor list of the data processing agreement with the client and in section 13 of the privacy policy.

As at the date of this addendum that provider is OpenAI Ireland Limited, used for the text assistance described in section 1. Where Pro Season changes provider or adds one, it updates the privacy policy and the sub-processor list under the applicable procedure, giving the client the opportunity to object.

7. Relationship to the other documents

This addendum supplements the general terms and conditions and the privacy policy on the topic of AI. In the event of a conflict between this addendum and the general terms and conditions on an AI-specific topic, this addendum prevails. For all topics this addendum does not address (liability, payment, data ownership, scouting, third parties, advertising), the general terms and conditions and the privacy policy apply in full.

8. Changes

Pro Season may update this addendum when the platform's AI functionality changes, when its classification under the EU AI Act changes, or when applicable law requires it. A material change is communicated in the same way as a change to the general terms and conditions.